Where to Find and Hire the Best Bookkeeping Virtual Assistant in the Philippines
Bookkeeping. Just the word can trigger sighs from business owners and entrepreneurs. It’s one of those essential-but-tedious tasks that keeps your business financially healthy but can quickly eat up your time and energy if not managed well. And let's face it—unless you love reconciling spreadsheets and tracking every penny, you probably didn’t start your business to spend your evenings doing the books.
If this sounds like you, it’s time to consider a smarter way to manage your finances—hire a bookkeeping virtual assistant in the Philippines.
In this blog, we’ll explore why Filipino VAs are trusted worldwide for bookkeeping tasks, what to look for in a top-tier assistant, where to find them, and how to ensure a smooth and successful working relationship.
Why Delegating Your Bookkeeping Just Makes Sense
Outsourcing your bookkeeping to a virtual assistant isn’t just about saving time—it’s a strategic move. Proper financial tracking is the backbone of any business. It impacts cash flow, taxes, funding opportunities, and decision-making. But it doesn’t have to be your responsibility alone.
When you delegate this function to a skilled VA, you get to:
Focus on revenue-generating work
Make faster, data-driven decisions
Avoid costly tax errors
Keep your financials up-to-date without lifting a finger
Hiring a bookkeeping virtual assistant can be one of the most productive decisions for your bottom line, especially when you hire the right person from the right place—like the Philippines.
Why the Philippines Is a Top Destination for Virtual Bookkeepers
The Philippines has become one of the most sought-after countries for virtual assistants—and with good reason. When it comes to virtual bookkeeping, Filipino VAs are known for their accuracy, professionalism, and financial literacy.
Here’s why the Philippines is ideal:
1. English Proficiency
The Philippines ranks among the top countries in Asia for English fluency, making communication seamless. You won’t have to worry about language barriers when discussing sensitive financial details.
2. Education & Skill Set
Many Filipino virtual assistants have formal training in accounting, finance, and bookkeeping software. You’ll find professionals certified in QuickBooks, Xero, MYOB, and other global accounting systems.
3. Cultural Compatibility
Filipino workers are known for their strong work ethic, reliability, and attention to detail. They're also highly adaptable and familiar with Western business practices, making integration into your workflow easy and frictionless.
4. Time Zone Advantage
Working with someone in the Philippines often provides a natural extension of your business hours. Whether you need same-day support or overnight turnaround, a Philippine-based VA can fit your schedule.
5. Cost Efficiency
Of course, one of the biggest draws is the cost savings. Compared to hiring an in-house bookkeeper in the U.S. or Australia, hiring a VA from the Philippines can cut your labor costs by 60–70%, without sacrificing quality.
What Tasks Can a Bookkeeping Virtual Assistant Handle?
Bookkeeping goes far beyond basic data entry. A skilled virtual assistant from the Philippines can take on a wide range of tasks, including:
Recording financial transactions
Reconciling bank and credit card statements
Generating monthly financial reports
Managing accounts payable and receivable
Tracking expenses and budgeting
Invoicing and payment follow-ups
Payroll preparation
Preparing documents for tax season
Managing accounting software (QuickBooks, Xero, etc.)
Organizing receipts and digital records
Essentially, they help maintain your financial hygiene so you can make better business decisions with confidence.
What to Look For in a Bookkeeping Virtual Assistant
Hiring the right person is critical. Bookkeeping isn’t a task you want to delegate lightly—it requires trust, consistency, and a high level of attention to detail. Here’s what to look for:
1. Experience with Your Tools
Whether you use Xero, QuickBooks, or Wave, your VA should already be proficient with your platform—or at least be trainable and tech-savvy enough to learn it quickly.
2. Understanding of Local and International Accounting Standards
Even though your VA is offshore, they should understand your country’s tax rules and compliance needs—or be able to follow your accountant’s guidance precisely.
3. Excellent Communication Skills
Financial updates need to be clear, timely, and accurate. Make sure your VA can communicate regularly and effectively, both in writing and in meetings.
4. Proven Track Record
Always ask for case studies, portfolios, or references. A strong history of handling bookkeeping for other clients is a good indicator of reliability.
5. Integrity and Confidentiality
Bookkeeping requires access to sensitive financial data. Look for VAs who take privacy and professional conduct seriously. NDAs and secure file-sharing platforms should be part of your onboarding process.
Where to Find the Best Bookkeeping VAs in the Philippines
There are several places you can start your search, but not all are created equal. Here’s a breakdown of the most effective options:
1. Virtual Assistant Service Providers (like Dev Partners)
Partnering with a trusted outsourcing provider gives you access to vetted, trained, and pre-qualified talent. At Dev Partners, we specialize in connecting businesses with experienced bookkeeping virtual assistants from the Philippines.
We take care of: – Screening and hiring – Skill matching – Payroll and HR support – Time tracking and performance management
Whether you need a single VA or a full offshore team, we can scale with you. For larger or more technical needs, we also offer IT Staff Augmentation services to help support broader digital operations.
2. Freelance Platforms (Upwork, OnlineJobs.ph)
If you prefer to manage the hiring yourself, freelance marketplaces can be a good option. However, you’ll need to invest time into:
Creating detailed job descriptions
Screening and interviewing
Handling contracts and payment processing
It’s doable, but more time-intensive and riskier if you're unfamiliar with the process.
3. Referrals and Social Media Groups
Ask your network or join Facebook groups and LinkedIn communities focused on remote work in the Philippines. You might find talented individuals recommended by peers.
Just be sure to do your due diligence.
How Much Should You Expect to Pay?
Rates for bookkeeping virtual assistants in the Philippines vary based on experience, skills, and working hours.
On average:
Entry-level VAs: $5–$8/hour
Mid-level (2–3 years’ experience): $8–$12/hour
Highly experienced/certified: $12–$18/hour
For a full-time VA, monthly costs range from $800–$1,500 depending on the complexity of tasks.
If you’re still evaluating your budget, you can check out our breakdown here:How much does it cost to hire a Virtual Assistant
Tips for a Smooth Working Relationship
Once you’ve found your ideal VA, setting up a successful collaboration is key. Here’s how to get started on the right foot:
Onboarding
Introduce them to your business processes
Share SOPs (Standard Operating Procedures) and templates
Provide secure access to financial tools and software
Communication
Set expectations for reporting frequency (daily, weekly, monthly)
Use project management tools like Asana, Trello, or Slack
Schedule regular check-ins to review financial progress
Data Security
Use tools like LastPass or 1Password for sharing credentials
Sign a confidentiality agreement
Use secure file-sharing platforms like Google Drive or Dropbox
Set Clear KPIs
Accuracy of reports
Timeliness of financial updates
Responsiveness and communication
Overall organization and cleanliness of financial records
Setting goals from day one helps align your expectations and builds trust over time.
Why Choose Dev Partners?
At Dev Partners, we’ve helped dozens of business owners hire a bookkeeping virtual assistant in the Philippines who not only met their expectations—but exceeded them.
Why work with us?
We vet all candidates thoroughly
We match you with talent based on your unique needs
We offer ongoing support to ensure success
We help you scale your virtual team as your business grows
Whether you need someone part-time to help with monthly reports or a full-time VA to handle end-to-end bookkeeping, we’ll help you find the right fit.
Let’s simplify your finances—and your life.
Ready to find your perfect match? Contact us today and get started in just a few days.
Final Thoughts: Take Bookkeeping Off Your Plate—The Smart Way
Your time is valuable. So is your peace of mind. When you hire a bookkeeping virtual assistant in the Philippines, you’re investing in more than just a task being done—you’re investing in clarity, confidence, and calm.
No more guessing where your money went. No more late-night reconciliations. No more financial clutter holding you back.
With the right VA, your books will be accurate, your reports will be ready, and your time will be yours again.
Let Dev Partners help you find the perfect bookkeeping VA—and take your business to the next level.